- payroll information; including but not limited to social security number and pay check deposit information;
- wage and benefit information;
- forms relating to the application for, or in respect of changes to, employee health benefits; including, short and long term disability, medical and dental care; and
- beneficiary and emergency contact information.
In addition to the examples listed above, personal information also includes information such as name, home address, telephone, personal email address, date of birth, employee identification number and marital status, and any other information necessary to VTS's business purposes, which is voluntarily disclosed in the course of an employee's application for and employment with VTS.As a general rule, VTS collects personal information directly from you. In most circumstances where the personal information that we collect about you is held by a third party, we will obtain your permission before we seek out this information from such sources (such permission may be given directly by you, or implied from your actions).From time to time, we may utilize the services of third parties (including other members of the VTS Family) in our business and may also receive personal information collected by those third parties in the course of the performance of their services for us or otherwise. Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to us.Where permitted or required by applicable law or regulatory requirements, we may collect information about you without your knowledge or consent.Why Do We Collect Personal Information?The personal information collected is used and disclosed for our business purposes, including establishing, managing or terminating your employment relationship with VTS. Such uses include:
- determining eligibility for initial employment, including the verification of references and qualifications;
- establishing training and/or development requirements;
- conducting performance reviews and determining performance requirements;
- assessing qualifications for a particular job or task;
- gathering evidence for disciplinary action, or termination;
- establishing a contact point in the event of an emergency (such as next of kin);
- complying with applicable labor or employment statutes;
- compiling directories;
- ensuring the security of company-held information; and
- such other purposes as are reasonably required by VTS.
MonitoringThe work output of VTS's employees, whether in paper record, computer files, or in any other storage format belongs to us, and that work output, and the tools used to generate that work output, are always subject to review and monitoring by VTS.In the course of conducting our business, we may monitor employee activities and our premises and property. Pursuant to our VTS Acceptable Use Policy, we have the capability to monitor all employees' computer and e-mail use.This section is not meant to suggest that all employees will in fact be monitored or their actions subject to constant surveillance. We have no duty to so monitor. It is meant to bring to your attention the fact that such monitoring may occur and may result in the collection of personal information from employees (e.g. through their use of our resources). When using VTS equipment or resources employees should not have any expectation of privacy with respect to their use of such equipment or resources.How Do We Use Your Personal Information?We may use your personal information:
- for any additional purposes that we advise you of and where your consent is required by law we have obtained your consent in respect of the use or disclosure of your personal information.
- as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal information than is required under the circumstances;
- to comply with valid legal processes such as search warrants, subpoenas or court orders;
- as part of VTS's regular reporting activities to other members of the VTS Family (including outside of your home jurisdiction);
- to protect the rights and property of VTS;
- during emergency situations or where necessary to protect the safety of a person or group of persons;
- where the personal information is publicly available; or
- with your consent where such consent is required by law.
- the type or identity of third parties to which VTS discloses personal information, and the purposes for which it does so;
- your right to access your personal data;
- the choices and means VTS offers you for limiting the use and disclosure of your personal data;
- VTS being subject to the investigatory and enforcement powers of the Federal Trade Commission;
- the possibility, under certain conditions, for you to invoke binding arbitration;
- the requirement for VTS to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements; and
- VTS’s liability in cases of onward transfers to third parties;
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